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B2B software/8 people, founder-led/Project implementation/3 weeks
Compressed a founder-led hiring loop from 18 days to 5 with a structured decision system.
Replaced ad-hoc Slack debates with a scorecard-driven workflow that captures evidence, weights criteria, and produces a defensible hire/no-hire call.
18d → 5d
Decision cycle time
0
Stalled debriefs in 90 days
4/4
Hires still on team at 6mo
01 / Problem
What was actually broken
- 01Hiring decisions stalled because criteria were never written down — every debrief restarted the conversation.
- 02Candidates dropped after waiting two-plus weeks between rounds.
- 03The founder was making every call alone with no shared evidence trail.
02 / Approach
How we worked through it
- 01Made the criteria explicit
Worked with the founder to write down the four traits each role had to clear, with weighted scoring.
- 02Built an evidence-first debrief
Each interviewer submits a structured scorecard before the debrief — no opinions before evidence.
- 03Automated the synthesis
AI rolls up scorecards into a single decision doc with conflicts surfaced explicitly for the founder to resolve.
03 / System
What we shipped
- Role scorecard template tied to a specific decision rubric.
- Scorecard intake that blocks the debrief calendar invite until every interviewer submits.
- AI-generated decision brief: weighted score, dissenting signals, recommended call.
- Hire log feeding back into how future scorecards are weighted.
AshbyLinearGPT-4oZapier
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